The business world is entirely information-driven. The bulk of the job consists of communicating with other people, most often in writing. Most business people are called on to write presentations, proposals, memos, business requirements, promotional copy, training materials, grant proposals, and a range of other documents.
The lack of writing skills is a bigger handicap with every passing year. Spending some time seriously to improve your writing can result in a marked improvement in your promotional prospects. There’s no substitute for practice, but here are a few tips to put you on the right track!
Go through your content immediately after you write, and then again after a few days later. It is embarrassing to have a typo in an otherwise fine document. People judge you for those mistakes anyway, and harshly. Always give yourself time to set your writing aside and come back to it later. The brain sometimes ignores errors, also some time working on something else will give you the detachment you need to catch those errors before anyone else reads them.
- Be professional
All business communications are considered mostly formal, which isn’t necessary or even very productive. Formal language is fine for job applications. At the same time, informal shouldn’t mean unprofessional – keep the personal comments, off-color jokes, and gossip out of your business communications. Be professional in your manners rather than being formal in grey. It will impress your clients and at the same time, you can losen yourself a little.
- Less is always more
In business writing, concision matters. As written information becomes more and more important to the smooth functioning of businesses, people are less willing to read. Also, the magazines that used to run 2,000-word features are cutting back to 500-words. Use words sparingly, avoid long, meandering sentences.
- Call to action
Most business communication is meant to achieve some purpose, so they include a call to action – something that the reader is expected to do. Write down a set of proper instructions. Don’t leave it to your readers to decide what to do with the information you’ve provided.
- Save templates
Whenever you write a good letter, email, or other documents, there are chances you’ll be writing a similar document in the future, hence, you need to save it as a template for future use. As rushing through writing is one of the main causes of typos and other errors, saving time by using a pre-written document can save you time. Just make sure to remove any specific information before using it as a copy.
Jesse Sannicandro being the renowned professional writer, graduated in B.A. from Framingham State University. In the year 2016, at FSU’s Office of Career Services and Employer Relation, he worked as a professional writing intern. Being an experienced, thoughtful, detailed-oriented worker, he has attained remarkable prestige in the field of writing.
Take his assistance to uncover remarkable opportunities in your professional career.